DATES

PROCEDURES

Payment Process

Funds will be distributed to recipients as needed. The project director is required to submit a payment request form with verification of amount needed/spent. Payment request forms may be downloaded off our web site. Verification items may include an invoice, quote, statement, receipt, or itemized list of proposed expenses. The Alliance can forward a check to the vendor with an order form, reimburse an individual, or reimburse the school district. For technology items, contact Terri Hanenburg at the LPOSD District Office. Technology must be ordered from the district’s authorized list to insure technical support and installation. Reference your PAFE Grant number on all correspondence and forms. Orders through the district must be completed by April 15^th. PAFE does not have a credit card for use in ordering online. You will need to purchase the item through the district or personally and be reimbursed. Usually checks are mailed within 10 days. All payment requests must be submitted prior to the last day of school. Payment requests must be signed by the project director and mailed to PAFE at PO Box 1675, Sandpoint, ID 83864.

Publicity

One of the most powerful ways we raise money for these grants is through educating our community. We try to speak to civic organizations, send news releases to the local papers, and attend local events such as the 4^th of July Parade. Having pictures of your projects and actually showing people what you do is helpful. Please take pictures of your project or contact us to come in. If you have a newsworthy event, write a news release or call us or the press and invite them to come in. This year we are requiring grant recipients to submit a news release. We can assist with the creation of a news release. Please contact Marcia Wilson at 610 3236. Similar to the evaluation, we will look at this next year when selecting grants.  Please forward your news release and pictures if you have any to the Alliance or let us know when the paper will be running your story. If you make a tangible project, please make an extra one for us. The more we work together to show the community how special our relationship is the more they will support our endeavors.

Forfeiture of Grant

The Panhandle Alliance for Education realizes that even with the best of intentions sometimes we are unable to accomplish what we set out to do. The Alliance works very hard to evaluate these annual initial requests and keep a balance of grants within the district. If situations arise that preclude such approved grants to be achieved it is the decision of the Grant Committee that such initial grant monies will be cancelled and such funds will be added back to the annual grant pool for the following year. It is PAFE's hope that this will enhance and protect the integrity of the initial commitment process. If you are unable to serve as the Project Director or the essence of your project cannot be fulfilled, please contact the Alliance in writing. After the Grants Committee reviews the circumstances you will be notified in writing of their decision.

Evaluation

As a project director you will be responsible for submitting an Interim Evaluation by the published deadline. (If your project is complete at that time you will submit the Final Evaluation). Your projects should be complete by no later than the last day of school of the year you received the grant. Then if you have not already turned in a Final Evaluation it will be due. PAFE requires previous recipients to have a completed evaluation on file in order to apply for funds in the future.

Grant Materials Property of Lake Pend Oreille School District

All materials purchased through the Panhandle Alliance for Education to meet grant requirements become property of the Lake Pend Oreille School District and belong to the school to which they are assigned. Grants and grant materials do not travel with the teacher in the event that a teacher transfers to another school.